Job Order Detail

Description

For a full job description and to apply online, please visit our website: https://hopeshome.org/careers/administrative-assistant-20240515-01/

Job Summary:
The Administrative Assistant for the Supportive Living home is central to ensuring the home operates smoothly and efficiently.  The position performs a wide scope of administrative duties related to finance, human resources, and the daily functioning of the home. The Administrative Assistant also communicates and collaborates with a multitude of stakeholders both internally and externally. This position reports directly to the Manager, Supportive Living.

Responsibilities:
- Handle all incoming communications.
- Open and prioritize mail; prepare mail outs.
- Assemble meeting agendas, take minutes, and distribute accordingly.
- Keep an ongoing task list for the Manager based on emails, requests, and deadlines.
- Stock office and medical supplies and maintain office equipment as required.
- Ensure all files are up to date and in an organized system.
- Support Recreational Programmers in organizing daily operational duties.
- Send email communications as directed by the manager to staff and parents, outside stakeholder and agencies.
- Coordinate communication from and to external stakeholders as needed.
- Arrange transportation for the children and inform schools, parents, caregivers, and MSS of appointments as needed.
- Runs errands and transport children and staff as needed.
- Coordinate family visits as needed.
- Keep track of expenditures and prepare month end finance reports.
- Administer the new hire package and other employee related forms.
- Assist with the onboarding, orientation and offboarding of employees.
- Audits employee required training, annual review dates and completes documentation of annual increases and position changes.
- Schedule annual staff reviews.

Shifts: Monday to Friday, 7 hour shifts.

Start Date: June 10, 2024.